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Student Housing Policy

POLICY:   Student Housing Policy

POLICY HOLDER: Director, Student Services & Success

APPROVED BY EXECUTIVE:           June 3, 2025

SUPERSEDES POLICY:   None

 

1.0   PURPOSE

This policy establishes Â鶹ÊÓƵÍøվ’s commitment to ensure access to information, resources and policies related to student housing.

This policy is prepared in compliance with the directive from the Ontario Ministry of Colleges and Universities dated July 15, 2024, requiring the publication of Student Housing Policies by Postsecondary Institutions.

2.0   SCOPE

This policy applies to all housing services provided by Â鶹ÊÓƵÍøÕ¾ for Â鶹ÊÓƵÍøÕ¾ students, including for both on-campus and off-campus housing.

3.0   DEFINITIONS

3.1   Â鶹ÊÓƵÍøÕ¾ Housing Department: The department responsible for overseeing all on-campus and off-campus housing services. This includes daily Residence operations, coordinating off-campus partnerships with local landlords, and providing student referrals.

3.2   Residence Staff: A unit within the housing department, accountable for admission to and operation of on-campus student residences.

3.3   First-year student: A student attending Â鶹ÊÓƵÍøÕ¾ for the first time in the first year of their studies.

4.0 POLICY STATEMENT

Â鶹ÊÓƵÍøÕ¾ is committed to providing housing options and housing-related services and support for a diverse student population, with a focus on finding suitable housing for domestic and international first-year students. Â鶹ÊÓƵÍøÕ¾ will ensure that information regarding these services and support is readily available to students in person or through easy-to-access websites.

5.0   PRINCIPLES & GUIDELINES

5.1   Commitments

  • 5.1.1   Â鶹ÊÓƵÍøÕ¾ will ensure that information regarding student housing is easily accessible to students. Students will be able to access housing services, supports and resources, whether online or through direct engagement with the Housing Department.
  • 5.1.2   Â鶹ÊÓƵÍøÕ¾ will provide a suitable range of options in line with size/enrollment. This includes on-campus, as well as support for students seeking off-campus accommodation.
  • 5.1.3   Â鶹ÊÓƵÍøÕ¾ is committed to providing inclusive housing options supporting students’ range of needs and desire for accommodations
  • 5.1.4   Â鶹ÊÓƵÍøÕ¾ is committed to considering the local community environment and context and developing community partnerships when appropriate.

5.2   Institutional Infrastructure

Â鶹ÊÓƵÍøÕ¾ will maintain dedicated staff members to provide housing support, information, resources and the necessary guidance to all students regarding their housing options. The Â鶹ÊÓƵÍøÕ¾ Housing team will serve as the primary contact for all housing-related inquiries and provide appropriate information and referrals to students and community partners as required.

Â鶹ÊÓƵÍøÕ¾ will maintain a dedicated webpage for all housing needs that provide information, resources and contacts for students. For more information, please visit the Housing page.

5.3 Off Campus Resources

Â鶹ÊÓƵÍøÕ¾ will maintain comprehensive off-campus housing resources for students which include:

  • Endorsed third-party housing databases
  • Housing search, leasing/legal support, and general education
  •  Safety and other resource information
  • Short-term housing information and options
  • Emergency housing
  • Financing opportunities and assistance

5.4 Housing Options for Incoming Students

As required by the Minister of Colleges, Universities, Research Excellence and Security, Â鶹ÊÓƵÍøÕ¾ will provide support for incoming students to find suitable housing. The Housing Department will assist students in finding housing in the community when on-campus housing options are not suitable or available.  

6.0   ROLES & RESPONSIBILITIES

6.1   Director, Student Services & Success

  • Reviewing and updating all housing policies as per the review schedule listed in the individual policies
  • Ensuring student information, resources, and supports are in place for student housing

6.2   Housing Department & Residence staff:

  • Being the primary contact for all housing-related inquires and provide the appropriate referrals to other College and community partners as required
  • Maintaining and updating on and off-campus resources lists and ensuring availability of resources on websites.
  • Connecting with local landlords to provide safe and affordable housing for Â鶹ÊÓƵÍøÕ¾ students living off-campus.

7.0   RELATED DOCUMENTS AND POLICIES